How to Produce the Camera-Ready Document
The CHI 96 Publication Format for Proceedings and Companion described here
is slightly different from the CHI 96 Proceedings Format published in the
CHI 96 Call for Participation.
The changes are not big but they hopefully will
benefit the authors and the readers of CHI 96 publications. With the new
format, it should be easier to produce documents with commonly used tools
like Microsoft Word or Framemaker. Also, producing documents with LaTeX
should be easier.
We appreciate any feedback about the usability of the new format.
Please send comments to
chi96-pub-format@acm.org.
If you need help using any of the formats, then send a note to
chi96-ep-help@acm.org.
A change in ACM's copyright policy requires copyright release for
Papers, Design Briefings, Short Papers and Interactive Posters. For all other
submission categories, copyright on the Conference Companion Summary is held
by the author(s). We have therefore provided two slightly different versions
of the guidelines for producing the camera-ready document. The only difference
is the copyright notice.
Below is the text describing the format. Please note that it can NOT be in the
exact layout. It is an HTML document.
LaTeX,
Microsoft Word and
Framemaker
style files are available. They show the
definitive format. They can be used to produce the camera-ready document.
(The LaTex and Framemaker style files are not completely done yet.)
How to Produce the Camera-Ready Document
Michael J. Muller*, Bonnie Nardi**, Michael J. Tauber***
- *U S WEST Advanced Technologies
- 4001 Discovery Drive
- Boulder CO 80303, USA
- +1 303 541 6564
- michael@advtech.uswest.com
- **Advanced Technology Group
- Apple Computer
- 1 Infinite Loop
- Cupertino, CA 95014 USA
- +1 408 974 8708
- nardi@apple.com
- ***Dept. of Computer Science
- University of Paderborn
- Warburgerstr. 100
- D-33095 Paderborn
- +49 5251 6340
tauber@uni-paderborn.de
ABSTRACT
This is a sample paper using the format and guidelines required for the
CHI 96 Proceedings and Conference Companion.
It includes instructions for preparing a camera-ready copy of your accepted
submission.
Keywords
Guide, formatting, author's kit, conference publications
INTRODUCTION
The Proceedings and Companion of CHI 96 represent the final archival
records of the conference. To give the books a high-quality appearance, we
ask that authors follow these guidelines. Basically, we ask you to make your
document look as much like this document as possible.
One way to do this is
to download this document from the online author kit [2] in the file format
you wish to use, and then replace the text shown here with your own.
Available formats are Microsoft Word, FrameMaker, and LaTeX. Each one has a
style sheet for applying styles like Normal, Author Name,
Heading 1, etc.
PAGE LIMIT AND PAGE SIZE
Submissions in different categories have different page limits that must be
adherred to. Papers and Design Briefings should be no more than 8 pages,
SIG and Workshop Summaries - 1 page (no abstract), and the remaining
categories - 2 pages.
All material on each page should fit within a rectangle of 18 x 23.5 cm
(7" x 9.25"), centered on the page, with a top margin of 1.9cm (.75"), and
a .81 cm (.32") space between the two columns. Use either US Letter or A4
paper. Right margins should be justified, not ragged.
TYPESET TEXT
Submissions should be prepared on a word processor or by a typesetter.
Use a 10-point Times Roman font, or other Roman font, as close as possible
in appearance to font used here. Note that different components
(such as title, authors, and headings) use the same font, but with
different sizes and styles. Please do not use different fonts except for
special purposes, such as varying Style sheet names
from regular text.
Fonts similiar to Times Roman include Times, Computer Modern Roman, and Press.
If you do not have a laser printer, you may be able to arrange for a business
to print your document for you. If no laser printer is available, then please
ask the conference office for assistance.
Title and Authors
The title (18-point bold), authors' names (12-point bold), and affiliations
(12-point) run centered across the full width of the page--one column
17.8 cm (7 in) wide. We also include phone number and e-mail address. See the
top of this page for three names with different addresses. Note that each has
its own column, using a centered tab (you can also do this with centered
columns in a table with invisible borders). If only one address is needed
(for one or more authors), center all address text. For more than three
authors, you may place some address information in a footnote.
Abstract and Keywords
Every submission (except summaries of SIGs and Workshops) should begin with
an abstract of no more than 100 words, followed by a set of keywords. The
abstract and keywords should be placed in the left column of the first page
under the left half of the title. The abstract should be a concise summary of
the work described. Keywords should help readers determine if the
paper contains topics they are interested in.
First Page Copyright Notice
-
For Papers, Design Briefings, Short Papers and Interactive Posters:
Remember to leave at least 2.5 cm (1") of blank space at the bottom of the
left column (within the margins) of the first page only. This space is
reserved for the copyright notice that will be added to the above submissions
during final printing.
-
For all other Conference Companion Summaries:
This document you are preparing is a summary description of your CHI 96
contribution. In this case, you, the author(s), retain the copyright.
You need to include the wording to indicate this. The correct wording
to be used is already in place at the foot of the first column of text on
this first page in bold italic Times Roman 10 point:
© Copyright on this material is held by the author(s).
Including this copyright notice protects you from having your material used
without your permission.
Subsequent Pages
For pages other than the first page, start at the top of the page, and
continue in double-column format. It is preferable (but not required) that
the two columns on the last page are of approximately equal length.
References and Citations
Use the standard Communications of the ACM format for references:
a numbered list at the end of the article, ordered alphabetically by first
author, and referenced in the text by numbers in brackets [2]. See the
examples of citations at the end of this document.
References should be published materials accessible to the public. Internal
technical reports may be cited only
if they may be obtained by any reader
and are easily accessible (you should give the address to obtain it within
your citation). Proprietary information may not be cited.
Private communications should be acknowledged, not referenced
(for example, [Tauber, M., personal communication]).
Page Numbering, Headers and Footers
Do not include any headers, footers or page numbers in your submission.
Page numbers will be added when the publications are assembled.
SECTIONS (Stylesheet Name: heading 1)
The title of a section should be in Times Roman 10-
point bold in all capitals. Please do not number the
sections.
Subsections (Stylesheet Name: heading 2)
The title of subsections should be in Times Roman 10-
point bold with only the initial letters of each word
capitalized. For subsections and subsubsections, a word
like the or a is not capitalized unless it is the first word
of the heading.
Subsubsections (Stylesheet Name: heading 3)
The heading for subsubsections should be in Times
Roman 10-point italic with initial letters of each word
capitalized.
FIGURES
Figures should be inserted at the appropriate point in your text. Figures may
extend over the two columns up to 17.8 cm (7") if necessary. Black and
white photographs (not Polaroid prints) may be mounted on the
camera-ready paper with glue or double-sided tape. (To avoid smudges, attach
figures by paste or tape applied to their back surfaces only.)
Color figures must appear on separate pages so that they may be collected
into a color section in the proceedings. Color figures are a large expense
for the conference. Include them only if they are absolutely necessary -- and
only if your submission category permits them. Keep in mind that it
will be much easier to include them in the electronic version of your document.
LANGUAGE, STYLE AND CONTENT
The written and spoken language of CHI 96 is English. Spelling and
punctuation may consistently follow any dialect of English (e.g., British,
Canadian or US). Please write for an international audience:
-
Write in a straightforward style. Use simple sentence structure.
Try to avoid long sentences and complex sentence structures.
Use semicolons carefully.
-
Use common and basic vocabulary (for example, use the word "unusual" rather
than the word "arcane").
-
Briefly define or explain all technical terms.
-
Explain all acronyms when they first appear in your text
(for example "World Wide Web (WWW)")
-
Explain "insider" comments. Be sure that your whole audience will understand
any reference whose meaning you do not explain (for example, do not assume
that everyone has used a Macintosh or MS-DOS).
-
Avoid or explain puns, jokes and colloquial language. Humor and irony are
difficult to translate.
-
Use unambiguous forms for representing culturally localized concepts, such as
times, dates, and currencies. (for example, 1/5/96 could be either
January 5th or 1 May, and 7:00 could be 7 am or 1900).
-
Be careful with the use of gender-specific pronouns (he, she)
and other gendered words (chairman, manpower). Use inclusive
language (such as she or he, s/he, they, chair, staff-hours,
person-years) that is gender-neutral.
see [4] for further advice and examples regarding gender and other personal
attributes.
Authors are responsible for making sure that their work is conducted in a
professional and ethical manner [1], including fully informed consent of
participants in studies, protection of personal data (e.g., [3]), and
permission to use others' copyrighted materials.
INFORMATION AND QUESTIONS
For more information, contact the CHI 96 Office at chi96-office@acm.org,
+1 410 263 5382, +1 410 267 0332 (fax).
ACKNOWLEDGMENTS
Our thanks to the volunteers who have worked on this.
REFERENCES
-
Anderson, R.E. Social impacts of computing: Codes of professional ethics.
Social Science Computing Review, 10, 2 (Winter 1992), 453-469.
-
CHI 96 Electronic Author Kit, Available at
<pubform>
-
Mackay, W.E. Ethics, lies and videotape... in
Proc. CHI' 95 (Denver CO, May 1995), ACM Press, 138-145
-
Schwartz, M., and Task Force on Bias-Free Language.
Guidelines for Bias-Free Writing.
Indiana University Press, Bloomington IN, 1995.
chi96-webmaster@acm.org
/ 95-12-18